Office Manager/Executive Assistant

A global hedge fund headquartered in London is actively searching for a detail-oriented and well-rounded candidate to serve as an Executive Assistant and the Office Manager to their brand-new office in San Francisco. This individual will be fully responsible for setting up the office and supporting two executives within the firm. If you have a knack for owning projects and a keen eye for detail, this is the perfect role for you!

 

Responsibilities:

• Provide support to two busy executives with calendar management and meeting scheduling.
• Coordinate complex travel arrangements. Organize itineraries and agendas.
• Manage facilities and building operations, including maintenance and vendors; set up and prepare meeting rooms to ensure they are always ready to go.
• Make improvements to processes and procedures for vendor management; office supplies, snacks, maintenance.
• Provide back-up support to investment teams visiting from their international offices
• Prepare expense reports for executives.
• Establish a Customer Relationship Management (CRM) system.
• Build relationships and liaise with outside vendors.

 

Qualifications:

• Minimum of 5 years’ experience supporting C-level executives.
• Bachelor’s degree from a 4-year university.
• Private equity, Consulting, Investment Banking, or Hedge Fund administrative experience (preferred).
• Tech-savvy skills; proficiency in MS Word, Excel, databases and CRM systems
• Strong interpersonal skills.  Works effectively and efficiently independently and in a team.

 

Please submit your resume for immediate consideration.

 

We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.  You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.