Administrative Assistant – Highly Esteemed Investment Firm

A Highly Esteemed Investment Firm is seeking an Administrative Assistant to join their team in San Francisco. In this multi-faceted role, you will be in charge of managing busy calendars, creating exquisite travel itineraries, and partaking in important projects. This is an exciting opportunity to work with a passionate, forward-thinking group of financial individuals.

 

We are seeking a motivated individual who can proactively take charge of all assignments while always striving to improve. Your thoughtfulness and commitment to the highest quality of assistance will be integral to your success as you thrive in this top-ranked firm that allows room for growth, encourages a collaborative and positive work environment, and offers exceptional benefits and a discretionary bonus.

 

Responsibilities:

• Complex calendar management and meeting coordination for the COO and his team
• Organize conference calls and client presentations and prepare necessary materials
• Coordinate detailed travel itineraries and complete expense reports
• Interact with high-profile clientele and associates
• Assist with planning company-wide and team events
• Collaborate with other administrative professionals on team projects

 

Qualifications:

• Minimum of two years supporting multiple executives
• Experience with creating presentations and meeting preparation
• Advanced knowledge of Microsoft Outlook, Excel, and PowerPoint
• Ability to multitask and prioritize in a fast-paced environment
• Highly motivated and self-starter approach to all tasks
• Exceptional written and verbal communication skills
• Ability to proactively collaborate with team members yet solve problems independently

 

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early. 

 

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Chance Initiative for Hiring.