Executive Assistant

A premiere venture capital firm in the heart of the Peninsula is seeking a polished and highly articulate Executive Assistant to join their amazing team for a long term, 6-month contract role! This is a role where you’ll be focusing on providing exceptional support to senior-level executives. You will be managing a high volume of complex schedules, coordinating extensive travel itineraries, processing expenses, preparing correspondence, and acting as a strong right hand and gatekeeper.

 

This is an exceptional opportunity to work with a highly tenured and dynamic team of executives in a fast-paced, prestigious environment. The company has a highly regarded team-oriented and supportive culture.

 

***This role will be hybrid, and candidates will need to be able to work from both their Palo Alto and San Francisco offices.

 

What you’ll do:

• Fully manage email inboxes, including prioritizing and flagging important correspondence
• Communicate with high-level investors on behalf of executives
• Oversee high-profile meeting scheduling and travel coordination
• Coordinate event logistics for offsite partner meetings, company and virtual events, and partner dinners
• Prepare presentations, meeting reports, and research as assigned
• Manage expenses and file archives
• Follow up on outstanding projects and active deadlines
• Assist with strategic, long-term growth projects

 

What you’ll need:

• 3-5+ years of experience in an administrative support role
• Bachelor’s degree required
• Proactive ability to anticipate even the smallest needs
• Poised and articulate communication style
• Impeccable business sense and attention to detail
• Commitment to organization and efficiency
• Collaborative nature with a “roll up your sleeves” attitude
• Positive and warm demeanor with a high energy and driven work ethic

 

Salary Range

$120,000 - $130,000

 

You can use www.workgrades.com to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

 

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Fair Chance Initiative for Hiring.