Administrative Assistant

Our client, a well-known Private Equity Company, is seeking a contracted Administrative Assistant / Processor to join their team ASAP for maternity leave coverage in their South Beach office. This position is on-site Monday - Friday. The ideal candidate will be driven, and a self-starter who will require very little guidance.

Responsibilities:

• Coordinate/schedule multiple monthly meetings and/or calls with third-party clients and company senior management
• Review monthly loan and REO asset management meeting books to make sure that information has been entered into a database
• Coordinate travel and/or on-site meetings
• Prepare and disseminate weekly e-mails and data tapes to third-party clients summarizing prior week servicing activity
• Maintain department electronic file library, and addressed ad hoc administrative projects as necessary
• Order office supplies and maintain supply cabinet
• Assist with booking conference rooms and scheduling meetings
• Meeting set up – Lunch/beverages when needed
• Submitting expense reports for team personnel

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Qualifications:

• Excellent organizational skills
• Ability to work on multiple tasks with multiple people. Self-starter and self-motivated
• Strong verbal and written communication skills
• Good computer skills including Word, Outlook and Excel
• Detail-oriented and thorough

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Education and Experience:

• High School Diploma required, Bachelor’s degree preferred
• Minimum of 2 years experience in a professional office environment in an administrative support role
• Real Estate/Financial Services industry experience preferred