Executive Assistant

Our client, a Famous Fashion Brand in NYC, is seeking an Executive Assistant to join their team on a temp to perm basis.


You must have 3+ years of EA experience within the Beauty/Fashion industry to be considered.


Responsibilities:‍

• Maintain calendar for 2 VP's and their direct reports- prioritizing appointments and proactively resolving scheduling conflicts throughout the day to ensure attendance and punctuality at meetings
• Make travel arrangements including booking flights, hotel accommodations, car services, and manage travel agendas
• Enter and track expenses
• Proactively manage the needs of the team, prioritizing what is important and urgent
• Review and maintain expenses submitted to leader and highlight any out of policy spending, process expense reports and invoices. Code and approve all department invoices.
• Responds to phone, email and in-person inquiries – providing general information and directing inquiries to correct source or point of contact
• Manage all necessary arrangements for internal and external meeting planning including sending invitations, booking rooms and arranging catering
• Organize special events as required including team off-sites and larger cross-functional team meetings
• Work closely with the other assistants to schedule inter – department meetings with executives
• Work on special projects which may include presentation creation using Excel and/or PowerPoint and finalization of presentations and other documents
• Ad hoc personal requests

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Qualifications‍

• 3+ years of experience as an Executive Assistant within the fashion or beauty industry.
• Bachelor’s Degree preferred
• Maintain the highest level of confidentiality
• Strong verbal and written communication skills
• Excellent administrative, organizational and project management skills
• Superior follow through skills, customer service oriented
• Demonstrated proficiency in Microsoft Office and Concur or Quickbooks
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Please submit your resume for consideration