Personal Assistant

A dynamic executive is seeking a bright and organized Personal Assistant / House Manager with meticulous attention to detail. Her ideal candidate is systems and process oriented, high-energy, upbeat, extremely organized, tech savvy, thorough and proactive. This role will be responsible for managing family calendar coordination, household management, small-scale events, vendor communications, and the family’s day to day needs.

*This is a hybrid role with the ability to work at both Bay Area homes as needed.

Responsibilities:

House and Estate Management:
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• Manage upkeep and day to day needs for two Bay Area homes
• Be a warm and gracious manager for staff including the chef, nanny, housekeepers, dog walker and other vendors
• Ensure households are always organized and decluttered, maintain neat and organized closets for all family members
• Ensure property maintenance and repairs happen swiftly and thoroughly
• Vendor Management: negotiate terms, confirm insurance, supervise work, ensure completion in timely manner
• Ensure all bills and invoices are paid on time
• Create and maintain household supplies inventory
• Assist with package management, outgoing packages, and returns
• Assist with any ad hoc home improvement or repair projects

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Personal Assistance:‍

• Coordinate personal appointments and manage personal travel/vacation arrangements and calendar for family
• Ensure household and personal records and finances are in order, maintain family file of contacts, birthdays etc.
• Send thoughtful gifts for family / friend birthdays, help prepare for family holidays (Thanksgiving, Christmas etc.)
• Vehicle maintenance, registration, make sure cars are always clean and organized
• Help organize and host small and larger events (birthdays, dinner parties, barbecues etc.)
• Ensure family dogs are well taken care of; manage dog walker, feed and walk dogs as necessary, maintain reliable calendar of vet appointments, drive dogs to vet if
• dog walker not available
• Assist with shopping and returns
• Run errands (prescriptions, dry cleaning etc.) perform research, assist with projects and organization, carry out miscellaneous requests
• Assist with activities and appointments for children

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Skills:‍

• 3+ years of prior Personal Assistant and Home Management experience
• Confidentiality and discretion are required
• Ability to manage a team and interface in a friendly and professional manner with all staff and vendor
• Team player with a can-do attitude. Proactive and ability to follow direction well.
• High attention to detail
• Natural leader and ability to manage staf
• Organized and strong problem solver
• Multi-tasker with the ability to manage multiple needs and manage time well
• Good communicator
• High touch of follow up and progress and not afraid to drive processes
• Technologically savvy
• Takes pride and ownership in their work and is driven

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Salary Range:‍

$100,000 - $120,000 with benefits

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Please submit your resume for consideration!