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location
San Francisco, CA
salary
$100,000
-
$120,000
employment type
Direct Hire
category
Administrative
division
Career Group
Personal Assistant
A dynamic executive is seeking a bright and organized Personal Assistant / House Manager with meticulous attention to detail. Her ideal candidate is systems and process oriented, high-energy, upbeat, extremely organized, tech savvy, thorough and proactive. This role will be responsible for managing family calendar coordination, household management, small-scale events, vendor communications, and the family’s day to day needs.
*This is a hybrid role with the ability to work at both Bay Area homes as needed.
Responsibilities:
House and Estate Management:
- Manage upkeep and day to day needs for two Bay Area homes
- Be a warm and gracious manager for staff including the chef, nanny, housekeepers, dog walker and other vendors
- Ensure households are always organized and decluttered, maintain neat and organized closets for all family members
- Ensure property maintenance and repairs happen swiftly and thoroughly
- Vendor Management: negotiate terms, confirm insurance, supervise work, ensure completion in timely manner
- Ensure all bills and invoices are paid on time
- Create and maintain household supplies inventory
- Assist with package management, outgoing packages, and returns
- Assist with any ad hoc home improvement or repair projects
Personal Assistance:
- Coordinate personal appointments and manage personal travel/vacation arrangements and calendar for family
- Ensure household and personal records and finances are in order, maintain family file of contacts, birthdays etc.
- Send thoughtful gifts for family / friend birthdays, help prepare for family holidays (Thanksgiving, Christmas etc.)
- Vehicle maintenance, registration, make sure cars are always clean and organized
- Help organize and host small and larger events (birthdays, dinner parties, barbecues etc.)
- Ensure family dogs are well taken care of; manage dog walker, feed and walk dogs as necessary, maintain reliable calendar of vet appointments, drive dogs to vet if
- dog walker not available
- Assist with shopping and returns
- Run errands (prescriptions, dry cleaning etc.) perform research, assist with projects and organization, carry out miscellaneous requests
- Assist with activities and appointments for children
Skills:
- 3+ years of prior Personal Assistant and Home Management experience
- Confidentiality and discretion are required
- Ability to manage a team and interface in a friendly and professional manner with all staff and vendor
- Team player with a can-do attitude. Proactive and ability to follow direction well.
- High attention to detail
- Natural leader and ability to manage staf
- Organized and strong problem solver
- Multi-tasker with the ability to manage multiple needs and manage time well
- Good communicator
- High touch of follow up and progress and not afraid to drive processes
- Technologically savvy
- Takes pride and ownership in their work and is driven
Salary Range:
$100,000 - $120,000 with benefits
We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. California applicants, please view our Privacy Notice here: https://careergroupcompanies.com/california-privacy-notice/.
Please submit your resume for consideration!
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