Executive Assistant

A wonderful, employee-centric private equity firm is looking for a stellar Executive Assistant for a wonderful team of 4-5 executives (great, down-to-earth team)

Office is in Midtown East – typical office hours are 830/9am-530/6pm.

Full time in office Monday-Friday  

Responsibilities include, but aren’t limited to: ‍

• Heavy, complex calendar management, scheduling meetings, screening calls, really acting as a true gatekeeper prioritizing the teams time
• Complex, multi-leg travel arrangements
• Expenses
• Undertaking the tasks of receiving calls, taking messages and routing critical correspondence, as well as providing call screening.
• Liaising with executive and administrative assistants to schedule meetings including anticipating all requirements (presentation technology, communications devices, food and refreshments, etc.) to ensure professional operations.
• Assisting with preparation of expense reports.
• Sorting and distributing communications in a timely manner.
• Handling special projects as needed.
• Assisting in conference planning

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The firm is looking for a kind, down to earth (no egos!), and easygoing EA that can also can be confident with investors/external parties

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Qualifications:‍

• 5-7+ (minimum) years of EA experience, FINANCE EXPERIENCE IDEAL, but open to professional services background
• Highly responsible and reliable with a professional presentation.
• Motivated self-starter, with the ability to work diligently and continuously refine various work activities.
• Initiative oriented and ownership mentality for areas of responsibility.
• Attention to detail and problem solving skills.
• Excellent time management skills and the ability to prioritize work.
• Excellent communication (oral and written) and people skills.
• Strong organizational, multitasking abilities and problem-solving skills.
• Working knowledge of office equipment (printer, copiers, audio visual systems).
• Discretion and confidentiality.
• Solid knowledge of MS Office

Please submit your resume for consideration!