Temp Executive Assistant

Our client, a high-velocity supply chain startup is seeking a contracted Executive Assistant to join their team in their Chicago, IL office ASAP. This will be an hybrid position Monday - Friday.

*Contract - possibility for perm for the right fit!
*MUST be able to start ASAP (End of week)

Responsibilities:

• Maintain and manage calendars in Outlook, including heavy coordination of executive travel arrangements and itineraries
• Prepare correspondence internally and externally as directed by DEO, with high level contacts inside and outside the company such as vendors, customers, and senior leadership
• Coordinate onsite and offsite vendor meetings, office work orders and some facilities management
• Organizes, prioritizes, and summarizes the content of incoming materials, specialized projects, special requests, and meetings
• Coordinate board meetings and Zoom conference meeting setup
• Prepares special or one-time reports, replies to inquiries, and creates, maintains, and update spreadsheets to support reporting and analysis for senior leader approval
• Coordinate team events and cultural venues with Office Coordinator as directed by senior leadership
• Manage monthly travel and expense reports for DEO and CEO

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Required skills and qualifications‍

• Calm under pressure and able to think quickly on your feet
• Strong working knowledge of Word, PowerPoint, Excel and Outlook
• Internet Savvy
• Excellent written and verbal communication skills
• Flexible schedule and willing to work on-call
• Self-motivated, organized and proactive
• Strong attention to detail
• 5-7+ years of Executive Assistant Support Experience
• Able to work in a team environment
• Must be legally authorized to work in the United States
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Please submit your resume for consideration!