Office Coordinator

A growing biopharmaceutical firm is hiring for an eager Office Coordinator to proactively manage two floors of their gorgeous NYC office. This is a wonderful opportunity to join a firm with a fantastic, employee-centric culture.

This role is 5 days/week in the office downtown Manhattan

Hours generally 8:30/9am-4:30/5pm

Salary commensurate with experience $70-95k base + discretionary bonus, equity package, benefits and 20 days PTO
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Responsibilities include: ‍

• Advance planning for events/meeting – making sure rooms and catering are all ordered and set up, working with different teams across the firm
• Ordering and setting up lunches and putting snacks out daily
• Managing all inventory and ordering for snacks and office supplies
• Ad hoc tasks like making coffee, clean a dish if left in the sink, etc.
• Vendor management – someone who can negotiate, budget, and manage these important firmwide relationships
• Liaise with building for security and facility management
• Ad hoc projects to assist Human Resources/People Ops teams‍

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Ideal candidate:‍

• Must have a roll up sleeves attitude – no job too small, low ego mentality, scrappy and proactive
• Seeking 1-4 years of relevant office coordination/admin experience
• Must be happy to pitch in where needed between the 2 office floors
• Process driven, with strong follow through skills to set up protocols and office manuals
• strong MS Office skills, including Excel formulas to prepare inventory sheets and budgeting

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Please share your resume to apply!