Executive Assistant / Office Manager

A boutique Private Equity and Venture Capital firm based Union Square is looking for a charismatic and personable Executive Assistant / Office Manager to support their Managing Partner and office! This is a wonderful chance for a go-getter looking for the next step in their career.
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In this role, you’ll take on a number of tasks related to executive and office support and act as a face of the company and point of contact for investors and clients. Your attention to detail and can-do attitude will ensure you thrive!
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The role is in office 4 days / week and Friday is remote


Office Manager tasks:
• Handling reception duties from an open floor plan - answering phones, greeting guests, keeping common areas neat, and maintaining supplies inventory
• Preparing for meetings – arranging rooms, ordering catering, creating agendas
• Coordinating with vendors – addressing IT needs, preparing new hire workstations, working with maintenance and facilities staff, approving invoices and budgets
• Overseeing inventory, keeping the kitchen and supply closet stocked
• Handle all mailings, deliveries, shipments etc.
• Complete office expense and oversee budgets
• Liaise across all departments, IT, legal, Accounting
• Assist CFO with HR projects, vacations, benefits, etc.

EA Tasks:
• Arrange travel for Managing Partner and investment professionals
• Calendar management and arrange zooms and meetings in person and out of the office
• Maintain correspondence and manage contacts and personal files
• Book reservations and entertainment for clients

Our Ideal Candidate:
• Has applicable experience in office support/management/operations within a fast-paced office setting
• Is a great communicator – knows how to interact professionally and effectively with individuals at all levels
• Has a positive attitude – is willing to go above and beyond helping out with all projects
• Is detail-driven – works with impeccable accuracy and precision
• Is focused, motivated, and organized – knows how to take charge of a task and see it through from start to finish

Please submit your resume for immediate consideration!