Executive Assistant- Legal

A wonderful real estate firm based out of GREAT NECK, New York is seeking a an Executive Assistant to support their Legal team – General Counsel, Associate Attorney + Paralegal


$60-65k base + OT eligible + benefits


The company offers a great work-life balance and hybrid work schedule, 3 days in office/2 remote with the hours of 9am-5pm


This is a great opportunity for an individual looking to work with a close-knit team in a collaborative work environment. Legal experience is a PLUS!


Duties/Responsibilities:

· Assist and coordinate the scheduling of meetings with partners/trust beneficiaries & trustees, outside counsel and others.

· Answering phones and screening calls

· Create letters dictated by General Counsel.

· Assist with renewal of licenses (e.g., bar, notary, etc.).

· Obtain EINs for newly formed entities.

· Handling monthly expense reports for the team

· Coordinate and obtain signatures (with notarization) from executive team members and drafting explanatory memo.

· Coordinate the payment of invoices

· Maintain databases for current and dissolved entities.

· Create and update organization charts.

· Handling/updating documentation for the team



Skills/Requirements

· 2-5+ years’ experience

· Excellent communication skills, team oriented mindset

· Strong Microsoft Excel, Word, PowerPoint skills.

· New York Notary Public Certification is a PLUS (or willing to become a notary).
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Please submit your resume for consideration!