Administrative Assistant

Our client, a well-known Investment Management Firm, is seeking a Temp-to-hire Administrative Assistant/Office Coordinator to join their Coconut Groove office. The ideal candidate will be driven, and a self-starter who will require very little guidance.

*On-site - Monday - Friday

Responsibilities:

• Oversee and support general administrative needs in the office to ensure that the office is operating smoothly
• Greet and welcome guests as soon as they arrive at the office
• Direct visitors to the appropriate conference room
• Order coffee/snacks for meetings
• Prepare and organize conference rooms in preparation for meetings
• Answer, screen, and forward incoming phone calls/messages
• Ensure the reception area is tidy and presentable, with all necessary stationery and material
• Provide basic and accurate information in person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Manage office supplies inventory and place orders as necessary
• Update and schedule internal meetings
• Perform other clerical receptionist duties such as photocopying/filing upon request
• Restock printers with paper/toner
• Submit work orders per office needs
• Enter guests into the building security system
• Restock kitchen/pantry
• Miscellaneous ad-hoc projects
  
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Qualifications:‍

• Proficient in Microsoft Office
• Self-starter who requires little direction
• Strong attention to detail and ability to multi-task
• Excellent time management and organizational skills
• Strong verbal and written communication skills
• MUST be familiar with the Miami area
• Spanish is a PLUS
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Please submit your resume in Word format for immediate consideration.


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