Executive Assistant/Personal Assistant

A Dallas-based client is seeking a highly organized and adaptable Executive/Personal Assistant to provide comprehensive support for both business and personal matters. This role requires exceptional attention to detail, discretion, and the ability to manage a wide range of responsibilities.

‍

Key Responsibilities:

• Provide day-to-day support, including note-taking, scheduling, and calendar management
• Ensure the principal stays on time for appointments and deadlines
• Coordinate personal and business-related events, invitations, and guest lists
• Manage and update spreadsheets for dinners, events, and travel logistics
• Organize family and group travel, including itinerary planning and packing assistance
• Handle gift-giving, including monthly gifts, holiday cards, and special occasions
• Assist with research on events, restaurants, and exhibits, providing recommendations
• Maintain organization in the household, including seasonal closet management
• Process and reconcile credit card receipts and manage expenses
• Greet guests warmly and oversee hospitality during events
• Accompany the principal on domestic and international travel as needed
• Run errands, place online orders, and handle last-minute requests
• Maintain confidentiality and professionalism at all times

‍

Qualifications:

• Proficient in Mac, Microsoft Excel, Word, and iPhone communications
• Highly organized, detail-oriented, and adaptable to changing needs
• Discreet, professional, and able to maintain strict confidentiality
• Experience in private households or yachts preferred
• Strong communication skills and a proactive mindset
• Ability to work flexible hours, including occasional weekends for events

Schedule: Monday - Friday, 10 AM - 4 PM, with flexibility for special events and evolving needs.

‍