Executive Assistant - Single Family Office

The Executive Assistant plays a pivotal role in the operations department of a large-scale private family office and is committed to providing the highest level of comprehensive and diverse support to the Principal and their family. The position requires a keen understanding of the unique dynamics within a family office environment, experience, and the ability to thrive in a highly variable environment while working seamlessly behind the scenes.


Responsibilties:
- Proactively manage a complex calendar, overseeing extensive scheduling and coordination.
- Provide comprehensive support for business and personal meetings, including preparing agendas, developing presentation materials, and taking detailed notes during meetings.
- Draft, prepare, and revise documents, presentations, and reports for the Principal and CEO, often under tight deadlines.
- Handle confidential and sensitive information with the utmost discretion, maintaining a high standard of professionalism.
- Serve as the primary contact for highly confidential matters; evaluate priorities and determine the best course of action, offering recommendations that align with the Principal's requirements.
- Handle correspondence, proposals, and requests for information on behalf of the Principal.
- Develop efficient and collaborative relationships and maintain close communication with the Principal's support team, including the CEO, C-Suite executives, security, travel operations, and household staff.
- Support and/or coordinate special projects and business operations by managing execution, tracking progress, identifying risks, and implementing corrective actions to ensure timely completion and successful results.
- Hands-on duties as needed, such as organizing parties, running general errands, accompanying the Principal to appointments, shopping, etc.

Qualifications:

- Minimum 7 years of previous experience in a high-level executive assistant role within a family office, UHNW setting or supporting C-Suite and Founder level executives.
- Longevity in past positions and excellent references from past employers.
- Utmost discretion and ability to handle sensitive and highly confidential issues with professionalism and diplomacy.
- Demonstrated ability to adapt to changing priorities, maintaining a calm, solution-oriented approach.
- Exceptional organizational skills and impeccable attention to detail under a variety of circumstances.
- Must have and express a positive approach to problems and situations that may arise.
- Collaborative and positive mindset with focus on building effective partnerships across the organization.
- Superior verbal and written communication skills; ability to draft polished correspondence on behalf of the Principal.
- Self-starter with a strong sense of responsibility and the ability to complete tasks with minimal supervision.
- Excellent computer skills and Mac savvy with the ability to troubleshoot when needed.
-Solid experience using GSuite and Microsoft Office software.

Compensation $200k-250k + exceptional benefits package

Please submit you resume for consideration!