Executive Assistant – Global Investment Firm

Our client, an investment firm with an inclusive, employee-centric culture is seeking an Senior Coordinator with 5+ years to support a team of 3-5 Executives. The Administrative Coordinator will coordinate crucial processes by executing administrative/logistical responsibilities and managing complex projects. As an Administrative Coordinator you will develop strong professional relationships across the firm and have a natural interest in collaborating to improve processes.  You will have strong organizational skills, one must be extremely detail oriented in order to support/lead complex projects, programs, analyses, and tasks.

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$100-125k DOE  + paid OT + discretionary bonus amazing health benefits + retirement plan + perks. The firm offers a hybrid schedule (4 days in office/1 remote)

MIDTOWN EAST OFFICE.
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Primary responsibilities/essential functions:
• Acting as a true gatekeeper for the team, booking complex domestic and international travel, handling itineraries, accommodations, etc.
• May coordinate events, training sessions and similar activities for team
• Working knowledge of various data and technology platforms.
• Maintain and update data related to the people and processes within the team.  
• Heavy calendar management – plan, prioritize  and schedule meetings to accommodate manager and others. Use discretion and judgment to determine the priority of meetings. Reschedule existing meetings if needed to accommodate meetings with more urgency
• Overseeing/submitting team expenses
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Qualifications and Skills:
• Ability to be a self-starter and work independently
• Ability to prioritize assigned work, plan processes, and work for a group or team to assure work is completed in a timely manner
• Ability to balance competing priorities effectively
• Effective written and oral communication skills
• Sound judgment in resolving matters
• Intellectually curious
• In-depth knowledge of Microsoft Office, specifically Outlook, PowerPoint, and other relevant software

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Please submit your resume for consideration!