Executive Assistant

Our client, a prestigious music and entertainment company, is seeking a skilled Executive Assistant to support two C-suite executives. This is an excellent opportunity for a bilingual (Japanese-speaking and writing) professional who thrives in a fast-paced, global environment. The ideal candidate will be highly organized, proactive, and able to manage multiple tasks seamlessly. You’ll provide essential administrative support, facilitate communication with Japanese-speaking stakeholders, and ensure smooth operations across a variety of responsibilities. If you're ready to contribute to a dynamic team and make an impact, this is the opportunity for you!

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*The role is onsite daily in Los Angeles, offering the chance to be directly involved in a dynamic and exciting industry.

Role Overview:
The Executive Assistant will provide high-level administrative support to the C-suite executives. This role requires someone who is bilingual in Japanese (speaking and writing), proactive, and capable of managing communication in a fast-paced, global setting. You will be entrusted with various responsibilities, including facilitating international communication, managing executive schedules, assisting with travel, and helping ensure the seamless execution of daily operations.

Key Responsibilities:‍

• Provide daily administrative support to the C-suite executives.
• Translate during meetings with Japanese-speaking stakeholders.
• Facilitate communication with international partners, particularly in Japan.
• Assist with travel arrangements for the C-suite executives.
• Attend artist-related sessions and assist with coordination.
• Occasionally assist with Personal Assistant (PA) duties in addition to Executive Assistant responsibilities (note: the role primarily focuses on EA tasks).
• Manage calendar appointments and efficiently coordinate meetings.
• Arrange travel bookings and create detailed itineraries.
• Serve as a liaison between various teams.
• Participate in business meetings, actively listen, and document key points and action items.
• Handle calls and manage high volumes of phone traffic.
• Prepare and submit expense reports.
• Manage special projects as necessary.

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Qualifications:

• ‍‍Bilingual in Japanese (speaking and writing).
• Music industry experience is ideal, but we are open to candidates from other relevant industries.
• Ability to thrive in a fast-paced, dynamic environment.
• Strong ability to work independently with minimal supervision.
• Proven experience as an Executive Assistant or in a similar administrative role.
• Flexibility to work extended hours and occasional overtime.
• Exceptional organizational skills and attention to detail.
• Experience coordinating business and personal calendars.
• Strong communication skills, both written and verbal.
• High level of discretion and judgment.
• Ability to handle confidential information with care.
• Proven track record of managing multiple projects and meeting deadlines.

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Please submit your resume to be considered.