Executive Assistant/Chief of Staff to CEO – Venture-Backed Tech Company

Our client, a rapidly growing venture-backed software company, is seeking a dynamic and highly skilled Executive Assistant/Chief of Staff to provide top-tier support to their CEO. The ideal candidate will thrive in a high-level administrative role while taking on additional strategic responsibilities to help the CEO optimize their time and resources.

Location: Chelsea, NYC – In-office 4 days/week, 1 day remote
Hours: 9 AM – 6 PM with a 24/7 mentality as needed
Salary: $120,000 – $160,000 commensurate with experience + discretionary bonus + equity
Benefits: Fully covered medical/vision/dental, 401k with 4% match, unlimited PTO

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Key Responsibilities:

• Manage and triage the CEO’s inbox and email correspondence (Google Suite).
• Oversee complex scheduling and calendar management across multiple time zones.
• Coordinate and book extensive domestic travel, including accommodations and logistics.
• Handle expense management and reconcile reports accurately.
• Provide detailed meeting prep, including rundowns, briefing notes, and actionable follow-up items.
• Set daily agendas and ensure the CEO is well-prepared for all commitments.
• Provide personal assistant support as needed, including managing appointments, gifting, and personal calendar coordination.
• Assist with strategic research, meeting preparation, and high-level strategy planning.
• Manage priorities, coordinate offsites, and plan corporate events.
• Act as a trusted advisor, helping the CEO best leverage the support of an EA.

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Ideal Candidate Profile:

• 4–10 years of experience in executive support, preferably in venture capital, software, or startup environments.
• Bachelor’s degree required.
• Confident, assertive, and extremely proactive with a sharp sense of humor.
• Excellent attention to detail with zero tolerance for typos or errors.
• Skilled at “managing up” and maximizing the CEO’s efficiency.
• Highly tech-savvy, familiar with:
  • Google Suite
  • Slack
  • Superhuman (CEO’s preferred email platform)
  • Notion

If you’re a results-driven professional with a passion for strategic support and executive excellence, we encourage you to apply today!