California Privacy Policy | Career Group Companies
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Candidate Privacy Policy and Notice at Collection for California Residents

Career Group Inc. and its subsidiaries and affiliates who may handle your candidacy and application for employment (collectively, “Company“, “us” or “we“) respect the privacy rights of people seeking employment with us or through us, with one of our clients.  

We adopt this Policy to comply with the California Consumer Privacy Act of 2018 and any subsequent amendments, including the California Privacy Rights Act (“CPRA“) with respect to personal information we collect from California residents. Any terms defined in the CPRA have the same meaning when used in this Policy.

In collecting, using, or disclosing personal information about candidates, we will adhere to the obligations set out in this Policy and applicable law. Where there is a conflict between applicable law and this Policy, the law will apply to the extent it is more protective.

Personal information we collect

To register with us as a candidate, receive information from us about job openings or to apply for employment, you may be asked to provide personal information. The personal information that you may be requested to provide, or that we may otherwise collect may include:

  • Name
  • Contact information, including home address, home telephone, mobile telephone and email address
  • Date of birth 
  • Tax Identification or other government identification numbers (social security number, ID)
  • Employment history
  • Education history, including institutions attended, grades and degrees obtained 
  • Citizenship and eligibility or right to work 
  • Interest in employment opportunities, salary expectations and scheduling availability
  • Job specific questions that relate to your fitness for a particular position, including whether you are able to perform physical functions of a role
  • Information regarding potential conflict of interest issues
  • Any information gathered during the application and interview process or for the purposes of onboarding (e.g., bank account details where we will pay you)

In some circumstances, we may ask individuals to self-identify certain personal information such as their ethnicity, gender, veteran status, and disability information. Providing this information is voluntary and your decision to provide or withhold any such information will not negatively impact whether or how we will consider you for employment in compliance with applicable state and federal laws. If you decline to provide certain of these characteristics (e.g., race/ethnicity) about yourself, we may need to identify them by reference to records or visual observation for compliance reporting purposes, in compliance with applicable law.  

Where we conduct background screening on candidates, additional information as to how we do that and your associated rights will be provided to you separately.

If you join us, we will collect additional information during your employment and that will be covered by a separate CA Employee Privacy Policy which will be provided to you.

If you are successfully placed with one of our employer clients, that client may collect additional personal information in relation to your employment. 

We will treat any personal information considered sensitive under applicable law in accordance with applicable law. The collection and use of sensitive personal information will be limited to that which is strictly necessary for the purposes for which it was collected. Your explicit consent will be obtained to the processing of your sensitive personal information, unless otherwise permitted by applicable law.

How we use personal information

Any personal information collected will be used to:

  • enable you to express interest in and/or allow you to apply for employment with us or one of our clients
  • consider your candidacy for employment
  • comply with any  applicable legal and regulatory requirements involving job applicants, which may include providing reports to government agencies
  • verify your identity to ensure security for one of the other purposes listed in this policy
  • populate and maintain our contractual records and your employee records in the event you are hired
  • ensure or enhance the security and functionality of our electronic systems
  • protect against fraud
  • conduct internal investigations, protect our legal position and comply with legal obligations

Personal information is used only in ways that are compatible with the purposes described in this Policy. We will provide notice to you if your personal information will be used for other purposes. 

We take commercially reasonable steps to ensure that the personal information we collect is relevant to its intended use and is accurate, up-to-date, and complete.

Site navigation information

If you are applying for employment via our website (“Site“), we also collect information related to your use of the Site. We monitor user traffic patterns throughout the Site based on a user’s domain name, browser type, date and time of access and pages viewed. Web servers collect the domain names and other technical information associated with visitors to the Site. This information is collected in order to measure the number of visitors to the Site and to determine which areas of the Site users find useful based upon the amount of traffic to particular areas. We use this information to enhance user experience on the Site and to better prepare future content based on the interests of users.

Cookies are small text files sent to and stored on users’ computers that allow sites to recognize repeat users, facilitate users’ access to sites, and allow sites to compile aggregate data that will allow content improvements. Cookies do not damage users’ computers or files. Web beacons are transparent graphic images, often just the size of a single pixel, that allow tracking of activity on sites.

We use cookies and web beacons on our Site to collect aggregate and anonymous usage data so that we can improve the functionality of the Site. We may also use cookies which can contain personal information to enhance your user experience. For example, the Site may permit you to select a language and/or geographic location preference, which will be stored for future visits.  

This Site uses third-party cookies from our service providers to manage your activity during a session. These cookies track sessions, user inputs, and user authentication. These service providers also use cookies to determine whether you navigated to this Site from an external one to track the effectiveness of external postings.

If you do not want cookies to be accessible by this Site, you should adjust the settings on your browser program to deny or disable the use of cookies. You can find additional information on cookies and web beacons at http://www.allaboutcookies.org/ .

As the “do not track” (DNT) message header is not generally accepted by the major browsers, our Site does not interpret or apply any your browser might send. However, certain other browser settings can indicate your desire to not have third party advertising trackers collect your browsing habits for the purposes of cross contextual behavioral advertising. Where your browser does support these kind of automated preference signals, our Site does take these signals into consideration. Please note that where you have made a choice to accept sharing for cross contextual behavioral advertising when you first enter our Site, we will abide by that preference signal over the more general preference signal of your browser settings.

Sharing of personal information

Within our company and group of companies

Because we have operations in multiple locations, we may transfer your information from one legal entity to another or from one location to another in order to accomplish purposes listed in this Policy (including those for which we retain service providers as described below). We will transfer your personal information in a manner that is consistent with applicable legal requirements.

With our clients

We will always ask you if you want us to share your personal information with our clients (e.g., where you may be a suitable candidate for one of their roles) before we share it.

With other third parties

We may share your personal information with service providers we have retained to perform services on our behalf to:

  • administer our relationship with you (including aspects of evaluation fo your application, for instance, if you are invited to participate in assessments conducted by our service providers) protect or defend our position in law and comply with legal obligations, including in response to a legitimate legal request from law enforcement authorities or other government regulators and agencies
  • maintain the security and integrity of our networks and systems
  • investigate suspected or actual illegal activity or that which violates company policy
  • prevent physical harm or financial loss
  • support the sale or transfer of all or a portion of our business or assets (including through bankruptcy)

All of our service providers will use personal information only for the purposes identified in this policy and will provide services under a contract which restricts use of information to that which is necessary to perform services on our behalf or to comply with legal requirements.

We do not otherwise share or sell your personal information. 

Access, Correction & Deletion

If you are a California resident, you have a right to know about the personal information we collect, use, and disclose about you, the right to correct inaccuracies and the right to request deletion, subject to certain exceptions. Please see the “Contact Us” section below for information on how to notify us that you want to exercise such rights. If emailing, please use the email we have on file, if possible, as this helps verify your identity and otherwise we may need to take additional steps to verify the request is coming from you.

You may also access or change certain application or candidate information (including to exercise your right to correct inaccuracies), directly in your candidate profile or by sending an email to privacy@careergroupcompanies.com.   To report problems with the Site or to pose questions or concerns, contact us by emailing privacy@careergroupcompanies.com.   

Non-discrimination

If you are a California resident, California law does not permit us to discriminate or retaliate against you because you exercised certain privacy rights under CPRAand we don’t intend to do this in any case.

Safeguards

We have in place physical, electronic and procedural safeguards appropriate to the sensitivity of the information we maintain. Safeguards will vary depending on the sensitivity, format, location, amount, distribution and storage of the personal information. They include physical, technical, and managerial measures to keep personal information protected from unauthorized access. However, due to the nature of the internet and related technology, we cannot absolutely guarantee the security of personal information, and we expressly disclaim any such obligation.

Data retention

We retain personal information as is reasonably necessary to fulfill the purposes described in this Policy. We retain your personal information as long as necessary during your engagement with us or with any of our clients, during any transition period (e.g., for the provision of ongoing benefits) or to comply with applicable legal obligations and record retention requirements.

Your personal information will be retained so as to consider you for roles for which you may be qualified with us or our group entities and as otherwise reasonably necessary to fulfill the purposes described in this Policy. You can let us know if you do not wish to be considered for any further roles by emailing your Career Group Recruiter or by emailing compliance@careergroupcompanies.com. 

We determine how long to retain your personal information by reference to applicable law or regulation, court, administrative or arbitration proceedings, or audit requirements.

Changes to this Policy

This Policy may be modified from time to time. We encourage you to review this Policy on a regular basis for any changes. 

Designating an Authorized Agent

California law permits California residents to designate an agent to manage their rights under California law. If you qualify and would like to designate an agent to manage your privacy preferences, you may do so using the mechanisms noted below under “Exercising California Privacy Rights“. We will also need sufficient Personal Information about your authorized agent to be able to identify them. As part of this process, you must have permission from your authorized agent to disclose their Personal Information to us for the purpose of acting as your agent.

Exercising California Privacy Rights 

If you are a California resident and would like to exercise any of your rights you may do so by contacting us by using the contact particulars noted in the “Contact Us” section below. For your protection, where appropriate, and except where prohibited by law, we take reasonable steps to verify requests before they are processed.  This may include, for example, a request from us for you to confirm your identity, to validate documents you submit to us or to verify your agent’s authority to make the request

Contact Us

If you have any comments or questions about the application process, please email compliance@careergroupcompanies.com. 

If you are a California resident and wish to exercise your rights under the CPRA, please email privacy@careergroupcompanies.com or use the details listed below to contact us. We will confirm receipt without delay and substantively respond to your request within the timeframe required by law. If we require more time, we will let you know how long we need and why.

If you have questions about our privacy in practices general, or wish to report a violation of the provisions of this policy, please email privacy@careergroupcompanies.com, or write to the following address:

California Candidate Privacy 

Career Group Inc.

10100 Santa Monica Boulevard, Suite 900

Los Angeles, California 90067 

(888) 297-2310.

You may also want to refer to our Website Privacy Policy and Cookie Policy available on our website at https://careergroupcompanies.com/privacy-notice/.

 

Date this Policy was last updated: January 1, 2023