What is a Front Office Coordinator?
Front Office Coordinators ensure the smooth operation of front of house operations in a company. They often handle greeting and reception duties, as well as maintaining master schedules of all meetings, administrative duties, and ordering office supplies when needed. While specific daily tasks will vary from industry to industry, Front Office Coordinators are typically responsible for facilitating key tasks, events, and procedures that ensure a facility runs smoothly and internal communication occurs without issue. They are integral in any office culture, assisting with organization, maintenance requests, and team morale.
Front Office Coordinator Qualifications
When applying for Front Office Coordinator roles, prior experience in administration or customer service along with a Bachelor’s degree will place prospective candidates ahead of the rest of the talent pool. Candidates should possess exceptional communication and interpersonal skills, as they are often client/guest facing and will be the first point of contact for the office they work in. Front Office Coordinators will excel if they are highly organized, have great follow-through skills, and have a no task too small attitude.Proficiency in basic computer systems like Mac or PC is often required, along with knowledge of MS Office and digital phone systems. Demonstrable flexibility, professionalism, and prioritization skills are necessary in a role like this. Front Office Coordinators should also have a proactive and positive demeanor, as they are known for their willingness to help out wherever it’s needed.
Duties of a Front Office Coordinator
- Greet clients or guests, answer and direct phones, and manage the front-of-house operations
- Provide meeting support and materials- Liaise with office maintenance and building management
- Manage office and supplies inventory, reordering when needed
- File and organize records, invoices, and other important documentation
- Provide ad hoc administrative support to the Office Manager
Interview Questions to Ask
Asking the right interview questions when hiring a front office coordinator is key. When interviewing, we recommend engaging in thoughtful conversations and purposeful relationship building. Here are some starter questions to consider when hiring a front office coordinator:
- What do you view as the most important qualities of a front office coordinator?
- Have you ever reported to multiple supervisors at once? How did you manage each person’s priorities?
- Can you describe a project you were assigned in one of your previous roles and how you approached it?
- What made you interested in working with our company?
Land your dream job as
a Front Office Coordinator
Getting your foot in the door with an amazing company can be a challenge. Our recruiting experts are ready to help you land your next dream role.
View Open Roles
Hire
a Front Office Coordinator
With over 40 years of recruiting experience, we can help you fill any open role, plus, offer insight into current market rates and team structuring.
Find Talent
FAQ
What roles do you hire for?
Across our divisions, we hire for roles in corporate services, administrative support, marketing and design, fashion, finance and accounting, information technology, C-level placements, and events.
If I like my freelancer, am I allowed to hire them full-time?
Yes! All temporary contract roles can move into full-time positions if the employer desires. If you’re interested in bringing your contracted employee on your team full-time, you can let your account manager know and they will get the process started.
What are the steps of recruitment?
Our steps to recruitment entail the following:
1. Contacting us to begin your talent search. Here, we will advise you on current market trends and salary benchmarks.
2. Our in-house marketing team will help curate job advertisements and our recruiting specialists will begin outreach to qualified candidates in our network.
3. We will vet and pre-screen top candidates by scheduling in-person or virtual interviews to further assess their fit for the role and your unique company culture.
4. Your dedicated Account Manager will send a summary of each candidate over for your review and consideration.
5. We will continue to source and vet candidates that align with your business needs and objectives as necessary.
6. Based on your final selections, we will coordinate and schedule all interviews.
7. When you’re ready, we’ll send the candidate the offer on your behalf and celebrate your newest addition!
How quickly can a freelancer start?
Your Account Manager will work with you to ensure we meet any hiring goals or deadlines. Through our standby program, we have the ability to fill open roles immediately with our exceptional pool of available temporary talent. Based on industry standards, the average recruitment process for a direct hire candidate, from start to finish, takes about 42 days.
How much does it cost to work with Career Group Companies?
For candidates, our resources are free to utilize in their job search.
For companies seeking to utilize our services, bill rates vary depending on the position, employment type, experience level, and length of the assignment. After contacting one of our offices, your account manager can speak to specifics.
.avif)
.avif)
