Administrative Coordinator to Finance Team

This is a wonderful opportunity for an eager candidate to work closely to assist the Accounts Payable lead and support the Corporate/Fund Accounting, Tax and Accounts Payable teams at a leading financial firm.  This is a great role for an experienced administrator who wants to take on some finance projects.

Salary commensurate with experience: $80k - $100k base + discretionary bonus + fully paid benefits, 401k, free lunch and 4 weeks PTO

Location: 4 days/week onsite in Stamford, CT working 8:30am-5:30pm

Seeking:

•3+ years of administrative assistant experience in financial services
•Experience with data entry: Proficient in handling large volumes of data across various systems with high accuracy.
• Workday experience is a plus
• An undergraduate degree with a strong GPA
• Excellent organizational skills
• Ability to prioritize/work in an environment with competing demands
• Proficient knowledge of Excel
• Strong written, verbal, and interpersonal communication skills

Responsibilities:‍

• Review and process incoming invoices and employee expense reports using Workday, Outlook, etc.
• Assist with vendor onboarding, ongoing management and inquiries
• Monitor the AP and Fund expense mailbox daily
• Assist with Virtual Card management and execution of payment on vendor websites
• Assist with tax mailings, filings, and scanning
• Assist with monthly expense report submission tracking and follow up
• Help with managing tax payments/refunds, withholding tax form requests, and onboarding
• Assist with the review of tax extensions for accuracy/completeness and follow up with State Tax Department(s) as needed
• Assist with coordination of audit confirmation process
• Coordinate document signatures and preparation of PowerPoint presentations/PDF compare documents

Please submit your resume to apply!